1. The name of this private organization (PO)
will be the US Youth Soccer – Kaiserslautern District. It is established as a PO pursuant to AFI
34-223, Private Organization Program,
30 November 2010, and all subsequent interim changes.
2. The purpose of
this organization is to identify and develop U.S. citizen and U.S.
citizenship-eligible youth soccer players under the age of 18 in the
Kaiserslautern Military Community and surrounding areas. US Youth Soccer – Kaiserslautern District
operates at the grassroots district level of a larger national US Youth Soccer
program. This PO will conduct itself in
a manner that is free of any form of discrimination and provide equal
opportunity and treatment for all members regardless of age, race, religion,
color, national origin, disability, ethnic group or gender.
1. The US Youth
Soccer – Kaiserslautern District operates on a military base with the consent
of the Installation Commander. Operation
is contingent upon compliance with the requirements and conditions of all
applicable Air Force guidance, to include instructions, manuals, and policy
2. The members are jointly and severally liable
for organizational debts in the event the organization’s assets are insufficient
to discharge liabilities and their understanding of the liability must be
3. All members or employees of the private
organization who will have contact with children under the age of 18 in
DoD-operated, contracted, or community-based programs that are used to
supplement or expand child care or youth services must submit to background
checks. Any members or employees of the
private organization who do not undergo the background check will be ineligible
and cannot participate in such events.
Any members who fail a background check will be ineligible and cannot
participate in such events.
4. POs must prominently display the following
disclaimer on all print and electronic media mentioning the PO’s name
confirming that the PO is not part of the DoD: ?THIS IS A PRIVATE ORGANIZATION.
IT IS NOT A PART OF THE DEPARTMENT OF DEFENSE OR ANY OF ITS COMPONENTS AND IT
HAS NO GOVERNMENTAL STATUS.
administration of the US Youth Soccer – Kaiserslautern District shall be
conducted by the Executive Council consisting of a President, Vice-President,
Secretary, and Treasurer. These officers
shall perform the duties specifically provided for herein, and in the attached
By-laws, and also those duties usually incident to their offices. The term for each position of the Executive
Council will be for one year. In the event that an Executive Council member
cannot fulfill a complete year of commitment, a special election will be held
to fill the vacated office.
2. Elections will
take place in May of each year and cover a span of two working days. Elections will be announced to general membership
at least one week prior to the start of the two-day election date. A simple majority vote shall be sufficient
for electing new officers. The current
President shall vote only in the event of a tie.
3. Duties and
a. The Executive Council will have the authority
to authorize all expenditures up $2,000.
Approval to execute funds outside of the approved budget in excess of $2,000
must be approved by a simple majority vote of the membership present at a
b. The Executive Council will recommend
policies, supervise programs, approve entertainment, rule on membership,
enforce the charter, and take action to resolve all grievances, complaints, and
suggestions submitted by members.
c. The President shall preside over meetings of
the US Youth Soccer – Kaiserslautern District.
The President shall call special meetings of the membership, supervise
all elections, and appoint committees as necessary, and shall prescribe the
respective functions of the said committee.
Vice President shall assume the duties of the President in the President’s
absence. The Vice President is also
charged with enforcing private organization rules.
e. The Secretary shall advertise all US Youth
Soccer – Kaiserslautern District meetings at least three duty days prior to the
meeting. The Secretary will maintain
written minutes of all meetings. Minutes
shall be available to all members upon request.
The Secretary will also maintain the files containing all written
documentation associated with the private organization, to include current
charter, membership roster, and meeting notes/minutes.
f. The Treasurer shall receive deposits,
maintain a record, account for all funds of the US Youth Soccer Europe -
Kaiserslautern District, and prepare a monthly statement on the financial
status of the organization. The
Treasurer has the authority to disperse funds. The US Youth Soccer Europe -
Kaiserslautern District’s fiscal year will begin on 1 August and end on31 July of
the following year. The Treasurer will
render a full and complete financial statement to the members at the monthly
meetings. The books of the Treasurer will be audited as required. The US Youth Soccer – Kaiserslautern District
will conduct an annual audit by an accountant (a CPA is not required) if the
organization’s gross annual revenues exceed $100,000. If the organization’s gross annual revenues
exceed $250,000 a CPA will conduct an annual audit. Costs of all audits will be the
responsibility of the organization. Regardless
of gross revenue, the Treasurer will also provide an annual financial statement
to the Resource Management Flight Chief.
The Treasurer will be responsible for compliance with all applicable
federal, state, and local tax laws. The
Treasurer is responsible for filing the appropriate form(s) with the
appropriate authority if the organization qualifies for tax exemption.
1. Membership in the
US Youth Soccer – Kaiserslautern District is open to all personnel assigned to
the Kaiserslautern Military Community, Baumholder, Bitburg and Spangdahlem
areas; and to other areas surrounding Kaiserslautern who do not otherwise have
a supporting US Youth Soccer program. To
be considered a member of US Youth Soccer Europe -
must read the PO constitution and bylaws and sign a membership roster. Each page of the membership roster will
include the following statement: "By signing this membership roster, I
acknowledge that I have read the constitution and bylaws and that as a member
of US Youth Soccer Europe - Kaiserslautern District I am jointly and severally liable
for this organization’s debts."
2. Members will have equal opportunity to seek
office in the organization. The
President will be the presiding senior member at all regular meetings and shall
conduct the meeting IAW Robert’s Rules of Order.
3. Members, as well as elected officers, are to
conduct themselves in a highly professional manner at all times and are to
represent this organization through deeds and words, which exemplify the goals
and mission of this organization.
4. Members who do not conduct themselves in a
highly professional manner, who fail to exemplify the goals and mission of the
organization, and/or who conduct themselves in a manner that could harm the
organization or its members may be removed from the organization. The determination of whether a member should
be removed from the organization will be made by the Executive Council. Before this determination is finalized, the
member shall be notified of the charge(s) against him or her in writing and
shall have five (5) business days to respond and submit matters to the
Executive Council. Members who need more
time to respond may request additional time from the Executive Council. The President
of the Executive Council, or Vice President in the President’s absence, shall
have complete discretion to determine if additional time is warranted and, if
so, how much additional time should be given to the member to respond. Once the member has had a chance to respond
as outlined above, final determination will require a majority vote from the
Executive Council and the outcome will not be subject to appeal. All members are strongly encouraged to notify
the Executive Council about any questionable member activity.
Members may voluntarily leave the organization by submitting their resignation
from the organization in writing. This
written notice must be given to a member of the Executive Council or delivered
to the organization during a meeting. Members
will be automatically removed from the organization membership upon PCSing from
Germany or permanently leaving Germany.
Members may override this automatic removal by providing a written
statement to the Executive Council that they wish to remain a member of the PO
and understand that they may continue to be jointly and severally liable for
organizational debts in the event the organization’s assets are insufficient to
Fund raising activities will be conducted in accordance
with appropriate guidance at all levels (base through DoD). These activities will be in direct support of
the US Youth Soccer – Kaiserslautern District objectives listed in this
Constitution and Bylaws. The appropriate
approval for PO fund raising activities is the 86 AW/CC. During CFC or AFAF must be coordinated
through 86 FSS, 86 AW/JA and then 86 AW/CC.
The organization will maintain liability insurance unless
waived by the installation commander IAW AFI 34-223. A copy of the insurance coverage and policy
or a letter requesting a waiver will be forwarded through the base legal
1. Amendments to the Constitution need to be
approved by a two-thirds (2/3) majority of the US Youth Soccer Europe -
Kaiserslautern District membership present at a general membership meeting and with the
concurrence of three-fourths (3/4) of the Executive Council. Approved amendments shall be coordinated
through the 86th Force Support Squadron and 86th Airlift Wing
Office of the Staff Judge Advocate and are subject to approval by the
Installation Commander or delegation authority.
2. Amendments to the bylaws need to be approved
by a two-thirds (2/3) majority of the US Youth Soccer Europe - Kaiserslautern
present at a general membership meeting.
Approved amendments need not be subjected to further coordination.
The US Youth Soccer Europe -
Kaiserslautern District may be dissolved
with the vote of seventy-five (75%) of the general membership and three of the
four Executive Council Member’s concurrence.
It may also be dissolved by order of the Installation Commander. Funds contained in the treasury will be used
to satisfy any outstanding debts, liabilities or obligations before they are
allocated for any other purpose. The
remaining funds will be donated to the US Youth Soccer Europe in Oberfalz
District. Notification of intent to
dissolve will be submitted in writing to the 86 FSS/FSRO, Unit 3240, Box 535,
APO, AE 09094.
Youth Soccer Europe - Kaiserslautern District
2. The President
shall call special meetings of the Executive Council and/or membership. The President will inform the Secretary at
least seven days prior to the meeting.
3. The Vice
President shall assume the duties of the President in the President’s
4. The Secretary
shall maintain written minutes of all meetings.
Any member of the US Youth Soccer Europe - Kaiserslautern District may
request a copy of minutes from any meeting.
The Secretary will maintain a record of members permitted to disperse
5. The Treasury
shall render a full and complete financial statement at every monthly and
special meeting. The Treasury can
delegate dispersing funds to any member of the US Youth Soccer Europe - Kaiserslautern
District provided that the Secretary has a written statement of delegation
signed by the Treasurer and the member and after the Treasurer has coordinated
the delegation with the Financial Institution involved.
6. The Director of
Coaching is appointed by the executive council.
The Director of Coaching is responsible for all matters relating to
player development and evaluation. The
Director of Coaching is a non-voting member of the executive council.
7. The District
Registrar is appointed by the executive council. The District Registrar is responsible to
collect and submit registration for club members to the supported soccer
organizations including, but not limited to the US Youth Soccer Deutscher
Fußball-Bund (DFB), and F.C. Germania.
The District Registrar is a non-voting member of the executive council.
1. The President
will call a special meeting to order when electing an officer by special
2. The President
will inform the membership seven days prior to Election Day.
3. When elections
are held annually or through special means, members can elect to vote by secret
ballot or via electronic mail.
4. The President
shall appoint one individual to be the Election Commissioner. This appointment shall be approved by a
simple majority of the US Youth Soccer Europe - Kaiserslautern District members
present at a general membership meeting.
The removal of the Commissioner from his/her office shall require a
two-thirds (2/3) vote of the US Youth Soccer Europe - Kaiserslautern District members
present at a general membership.
5. The Election
Commissioner shall be responsible for ensuring a fair election.
6. The Election
Commissioner may appoint additional individuals to assist with his/her
7. All votes
submitted by electronic mail shall go to either: (a) an organizational
electronic mail account (if available and if access can be sufficiently limited
during the election to ensure the security of the ballots) or (b) to the
Election Commissioner’s electronic mail account. The Election Commissioner shall make the
determination as to which account will be used.
8. The Election
Commissioner, nor anyone appointed by him/her, will not disclose for whom any
particular vote was cast.
1. The US Youth
Soccer Europe - Kaiserslautern District general membership meetings will be
held at least quarterly. Activities will
not be held in lieu of a meeting.
2. For the purpose
of voting on issues presented at meetings, a simple majority of the members
present at a given meeting will be required to pass an issue at that
meeting. The President or presiding
official will determine the method of vote.
3. For the purpose
of establishing a quorum for Executive Council meetings, at least two of the
four executive committee members must be present to officially transact any
business. For the purpose of
establishing a quorum for general membership meetings, a quorum can be
established by the members present at a general membership meeting. Executive
Council members may use proxy votes a maximum of five times per election
year. For regular quarterly meetings,
the members will be allowed a maximum of five proxy votes.
4. The Secretary
will record minutes of all membership meetings, or by another duly appointed
person. Such minutes will be reviewed
and approved by the presiding officer and will be made available for public
view 10 days later.
Membership fees for each US Youth Soccer Europe - Kaiserslautern
District player are set based on the parent US Youth Soccer organization. Membership fees for the 2015-2016 season are
$140.00 per player. Dues and fees will
be used for USYS membership, uniforms, equipment, tournaments, and the
Awards or gifts will be given.